20 Best Ecommerce Product Data Management Software in 2025
10 The Best Ecommerce Product Data Management Tools List
Here's my pick of the 10 best software from the 20 tools reviewed.
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With so many different ecommerce product data management solutions available, figuring out which is right for you is tough. You know you want to manage and centralize product data more efficiently—but now need to figure out which tool is best. I've got you! In this post, I'll help make your choice easy, sharing my personal experiences using dozens of different ecommerce product data management tools with large teams and stores, with my picks of the best ecommerce product data management software overall.
What is Ecommerce Product Data Management Software?
Ecommerce product data management software is a tool designed to efficiently manage and organize product information in an online retail setting. It centralizes data such as descriptions, specifications, pricing, and images, ensuring consistency and accuracy across various sales channels. The purpose is to streamline the process of updating and maintaining product details, simplify catalog management, and enhance the quality of product information presented to customers.
The Best Ecommerce Product Data Management Software Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for automating data calculations | Free trial available | From $1,050/month (900 GBP) | Website | |
| 2 | Best free ecommerce product data management software | Freemium plan available + free trial | From $699/month | Website | |
| 3 | Best for centralized brand content management | Free demo available | Pricing upon request | Website | |
| 4 | Best product data + digital asset management combo | 30-day free trial | From $575/month | Website | |
| 5 | Best for Shopify integration | Free demo available | From $50/month | Website | |
| 6 | Best guided selling experience | Free Demo | Pricing available upon request | Website | |
| 7 | Best open source ecommerce product data management | 3-month discounted trial | Pricing upon request | Website | |
| 8 | Best ecommerce product data management platform for AI-enhanced data optimization | 14-day free trial | Pricing upon request | Website | |
| 9 | Best product data dashboards | Free trial | Website | ||
| 10 | Best for Shopify merchants | Free 14 days trial | From $299/month | Website |
Overviews Of The Ecommerce Product Data Management Software
Here’s a brief description of each of the product master data management (MDM) tools that are featured on this top 28 list.
OneTimePIM is a product information management system designed to centralize and manage your e-commerce product data efficiently. It offers a single source of truth for all product information, ensuring consistency across various platforms.
OneTimePIM's computed attributes with formulas allow you to automate the calculation of attribute values within the PIM. This feature reduces manual data entry and minimizes errors, ensuring your product information is both accurate and consistent. Additionally, the system's export scheduling enables you to automate data exports to various channels at specified intervals, keeping your product listings current without manual intervention.
Another notable feature is OneTimePIM's digital asset management (DAM) system, which resizes and reformats images on the fly for different purposes. This means you only need to upload each image once, simplifying the process of managing product visuals across multiple platforms. The integrated DAM ensures that your product images are optimized and consistent, enhancing the overall presentation of your products online.
Integrations include Shopify, Magento, WooCommerce, and APIs for custom integrations.
Plytix is a product data platform that boasts product information syndication, brand portals, and detailed product sheets. Feature highlights include unlimited users on all plans, the ability to save filters as smart lists, and real-time tracking for the readiness of each product.
Plytix offers a rather robust freemium plan that allows for 5,000 SKUs, 5GB file storage, a limited API, digital asset management (DAM), and unlimited users.
Plytix paid plans start at $450/month and allow you to have up to 100,000 SKUs.
Acquia DAM is a digital asset management platform designed to centralize brand content management, which is crucial for businesses aiming to maintain brand consistency across various channels. It serves as a unified repository for an organization's creative assets, facilitating access and management of digital content, thereby supporting brand awareness and consistency.
Acquia DAM leverages artificial intelligence and machine learning for advanced asset tagging and recognition. This technology automatically tags assets upon upload, making it easier to organize, search, and retrieve digital content. The AI-driven insights also help in identifying trends and optimizing asset performance across different channels.
Plus, Acquia DAM offers unparalleled integration with Drupal, allowing users to manage and access digital assets directly within the Drupal interface.
Pricing for Acquia DAM is available upon request. They have a free demo available.
4ALLPORTAL provides both digital asset management (DAM) and product information management (PIM) systems. The platform serves as a central location for storing, managing, and sharing product-related files and information. It offers tools for creating custom workflows and automating repetitive tasks and processes associated with data management.
4ALLPORTAL offers hosting on failsafe Kubernetes clusters, as well as a long-term on-premise deployment solution for companies that prefer to manage their product data within their local servers. 4ALLPORTAL allows users to manage all their data regardless of type. Its DAM module facilitates all key processes, from archiving to searching to sharing product data assets, such as product images, videos, all related documents, and even audio files.
4ALLPORTAL’s PIM system serves as a single point of access for all product data related to sales and marketing, which includes product descriptions, specifications, and MSRP. The PIM system works to combine all data from multiple sources, including third-party systems. This ensures that their product data are accurate across all ecommerce platforms.
4ALLPORTAL offers customized pricing upon request.
Toriut is an AI-driven product information management system designed to help Shopify merchants centralize and manage product data across multiple stores.
Toriut's AI-powered features, such as the product description generator and auto-tagging, automate time-consuming tasks, allowing you to focus on other aspects of your business. The AI engine generates high-quality content and tags products for quick retrieval, enhancing efficiency in managing product information.
Additionally, Toriut offers bulk update options for your entire product catalog, including automatic matching of images with product variants and handling custom fields. These bulk actions save hours of work, making it easier to maintain and update product information across all your Shopify stores.
Integrations include Shopify and Dropbox.
Syndigo provides an e-commerce product information management system able to syndicate your product data to thousands of global recipients using GSI Standards. Syndigo’s core content system provides fields for product information such as images, nutrition, weight, dimensions, and more.
The tool offers advanced, real-time filtering technology for a virtual guided selling experience when a specific style, shade, or application may be required by the customer.
Syndigo offers pricing upon request.
Pimcore e-commerce product data management software is used by over 100,000 businesses including Burger King, T-Mobile, Audi, and Nissan Bank.
Their full platform offers everything from product information management, digital experience management, B2B and B2C digital commerce platforms, and customer data platforms. Pimcore’s software is entirely open source and they offer a free community edition to get you started.
Pimcore costs from $1800/month and has a free community edition with some limitations around experience portals and product data syndication.
Paid plans come with a free trial.
PIMworks
Best ecommerce product data management platform for AI-enhanced data optimization
PIMworks is a comprehensive product data management platform that helps e-commerce businesses simplify product data management, get their products to market faster, streamline collaboration, and ultimately grow their revenue. With PIMworks, you can tie together all the scattered product data on spreadsheets, ERPs, CRMs, and local folders into a centralized location for a unified view of all your product data across various channels.
With its user-friendly interface and powerful features, PIMworks streamlines product information workflows, ensuring accurate and consistent product data for improved customer experiences. PIMworks also offers built-in templates, making it easy to publish data that is compliant with channel guidelines and requirements. You can also collaborate easily with internal and external stakeholders by creating seamless workflows where you can assign, tag, and comment within the streamlined workspace.
PIMworks incorporates cutting-edge artificial intelligence algorithms to enhance data quality and accuracy. Through machine learning and natural language processing, it can automatically identify and correct errors, inconsistencies, and missing information in product data, reducing manual intervention and ensuring data integrity at scale. You can also tap into their 'digital shelf analytics' for data around user reviews, competitor assortment, minimum advertised price, and compliance.
PIMworks is natively integrated with Amazon, Shopify, WooCommerce, BigCommerce, and Magento, making data syndication straightforward.
PIMworks offers pricing upon request. They offer a 14-day free trial to get you started.
Specright is an ecommerce product data management used by Fortune 500 companies and challenger brands alike, hosting over 60,000 current products from the likes of Beyond Meat, Taylor Farms, P&G, Caterpillar, and more. They also offer plenty of industry case studies, webinars, videos, and blogs for interested users.
Their clean, robust product data dashboards can be programmed to get into the nitty-gritty of whatever information users need.
Specright offers customized pricing upon request and has a free trial.
Jasper PIM was rated the best PIM tool in 2020 by Software World and is currently used by the likes of Me To We, Skullcandy, Fitbit, and Berlin Packaging. Jasper PIM integrates seamlessly with leading e-commerce platforms such as BigCommerce, Shopify, and Magento.
They currently have special lower pricing ($99/month) for Shopify merchants in particular, making it a great choice for those already on that platform.
Jasper PIM costs from $299/month and offers a free 14-day trial. Their Pim Ultralite plan costs only $99/month but is exclusive to Shopify merchants.
Other Ecommerce Product Data Management Solutions
Here’s a few more that didn’t make the top list. If you need additional suggestions for handy product content management solutions, check these out.
- TIBCO Data Virtualization
Integration and API management
- SOLIDWORKS Enterprise PDM
Enterprise ecommerce PDM
- LAGO by Comosoft
For marketing teams
- RM Datalink
For brick and mortar integration
- Javelin
For engineers
- Salsify
Multichannel data modeling
- Channable
Eccommerce product feed templates
- Sales Layer
Built-in data quality scores
- Amplitude
For eccommerce product analytics
- Adverity
Big data integration platform
Key Features for an Ecommerce Product Data Management App
A Product Data Management (PDM) app is a crucial tool for businesses involved in product design, development, and manufacturing. It helps manage product-related data throughout its lifecycle, ensuring data integrity, version control, and collaboration among team members. Here are the key features that a PDM app typically offers:
1. Centralized Data Repository:
- Store and manage product data in a central location.
- Include 3D models, 2D drawings, specifications, bills of materials (BOMs), and other related documents.
- Ensure multilingual product data is consistent globally and in real-time
2. Version Control:
- Track and manage different versions of product designs.
- Provide the ability to rollback to previous versions if needed.
- Ensure that team members work on the latest version of the product.
3. Access Control and Security:
- Implement user roles and permissions to control access to sensitive data.
- Encrypt data and ensure secure communication channels.
- Audit trails to monitor changes made to the data and by whom.
4. Collaboration Tools:
- Facilitate real-time collaboration among team members, regardless of their geographic locations.
- Allow users to comment, annotate, and mark up designs.
- Support online meetings, chat, and file sharing functionalities.
5. Change Management:
- Provide tools for managing change requests and approvals.
- Document the reasons for changes and their impact on the product.
- Ensure that changes are implemented smoothly and do not affect the overall product integrity.
6. Bills of Materials (BOM) Management:
- Create and manage BOMs, including hierarchical structures of components and materials.
- Track changes in BOMs and their impact on the product and production processes.
7. Workflow Automation:
- Automate approval processes and workflows, reducing manual intervention and errors.
- Streamline processes like change requests, document approvals, and collaboration among team members.
8. Search and Retrieval:
- Implement powerful search functionalities to quickly find specific documents, components, or information within the database.
- Use metadata and tags for efficient categorization and retrieval.
9. Analytics and Reporting:
- Provide insights into product development processes through analytics and reporting tools.
- Track key performance indicators (KPIs) related to product development efficiency, changes, and collaboration.
10. Compliance and Regulations:
- Help in ensuring that the product designs and manufacturing processes comply with industry standards and regulations.
- Maintain documentation for regulatory purposes.
Ecommerce Product Data Management Software Comparison Criteria
What are we looking for when we select e-commerce product data management software for review? Here’s a summary of my evaluation criteria:
- User Interface (UI): Product data can pile up quite quickly so we are looking for e-commerce data UX that is hyper-organized, easily searchable, and intuitive to retailers.
- Usability: Everyone from design to sales and marketing will rely on the ecom PDM so the solution needs to be user-friendly and self-help friendly for varying levels of tech-savviness.
- Integrations: Obviously, the e-commerce PIM tools should connect to all popular online retail services like Amazon, BigCommerce, Shopify, and Magento. However, integration with "above-and-beyond" tools, like Salesforce for accounting, is a huge bonus.
- Value for $: How appropriate is the price for the level of product data management features included? Is pricing easily scalable for a growing e-commerce business?
What Do You Think About These Ecommerce Product Data Management Tools?
Have you tried out any PLM solutions listed above? Is there a PIM solution you prefer for your e-commerce business? What do you look for in a good omnichannel product catalog? Is there a merchandising software system that you would add to this list? Sound off in the comments.
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